A&M Personnel Services has an ongoing need for candidates with office skills and office experiences. Just as important are personal characteristics such as dependability, honesty and integrity. To get started, apply online here and submit your resume. Job placements are contingent on a criminal background check. A&M Personnel Services is an Equal Opportunity Employer.
Administrative Associate (Department of Medicine) $18.48/hr.
This position will serve as temporary administrative support in the Chairman’s office for the Department of Medicine. A high degree of professionalism, organization, initiative, collaboration and ability to follow instructions while using good judgment is expected. Skill is required in both oral and written communications, and computer proficiency in Microsoft Word, Excel, and Outlook is essential.
This position requires a Monday-Friday work week with a start time of 8am. This position is expected to last less the 6 months.
Duties & Responsibilities • Serve as backup to Departmental Chair’s Executive Assistant – providing full administrative and calendaring support in the Executive Assistant’s absence.
• Weekly Medical Grand Rounds scheduling and coordination, including developing, compiling and writing communications, promotional literature, flyers and outlines, coordinating process from development through printing and distribution.
• Serve as liaison and central point-of-contact to faculty, staff and outside agencies in facilitating program objectives.
• Manage travel related aspects of Chair’s clinical/research travel, which include but are not limited to: travel authorizations, reimbursements, expenditure control in accordance with budget allocations, as well as preparing documents for funding from outside sponsors.
• Maintain conference room scheduling and update room wizard.
• Triage general questions, answer and screen main phone line, receive/sort mail and faxes.
• Oversee Monthly Research Seminar Series to include same steps as grand rounds.
• Maintain and order office supplies.
• Prepare itineraries for recruits and guest speakers.
• Basic accounting: prepare and submit disbursement vouchers & purchasing card reconciliation.
• Skill in writing various types of communication.
• Ability to effectively communicate in written and verbal form.
• Excellent organizational skills.
Accountant-College of Medicine (40-45K)
This position plays an important role in managing funding plans, reviewing and approving financial transactions, monitoring budgets, reconciling data, producing financial reports and managing accounts for assigned Division. It requires great attention to detail, the ability to work in a fast-paced environment and a working knowledge of generally accepted accounting principles.
Review, approve, and monitor account transactions, budgets, and account balances for appropriate spending and compliance with various agency’s policies and regulations Provide explanations and recommendations for operational budget variances. In addition to approving reconciled P-Card transactions.
Monitor and approve grant and contract expenditures and ensure alignment with contract budget and scope of work as determined by the sponsor. Prepare financial reports for sponsors, PI and Division Chief.
Monthly reconciliation of all Division revenue and expenditures
Utilize internal Database to monitor payroll expenditures to budget; cost share reporting, and close-out/concurrence reporting.
Prepare position distribution changes, and generate incentive and call-pay payment requests.
Investigate accounting discrepancies and identify solutions.
Request General Error Corrections (GECs) and Salary Expense Transfers (SETs) as necessary to move expenses to appropriate account or object code.
Review and reconcile personnel and operations transactions in DOM database.• Provide financial information/reports for DOM Division Managers and Principal Investigators (PIs).• Assist Division Managers to prepare budgets, cost projections and financial analyses.
Operationalize contracts and agreements with regard to generation and payment of invoices.
At least two years working knowledge and experience interpreting systems:
At least two years of experience reconciling state, discretionary, sponsored, and gift accounts.
At least two years of post-award grants management.
We have a client that is looking for an all around Tradesman to work in the Trade Craft Shop for local college. Must be skilled at framing, drywall, light electrical, plumbing, tiling and roofing. 3-5 years. $16/hr. weekly pay.
Senior Staff Assistant-Downtown Tucson Municipality: $28/hr – $36/hr.
Will assist in the planning, directing and management of operational projects. Prepares, or participates in the preparation of departmental budgets, schedules, analyses, reports and financial statements for approval by the Department Director. Will be trained on internal financial systems. Impeccable writing/grammar/spelling skills. Engineers and hydrologists will be able to pull information together but that information needs to be polished off and be communicated effectively to elected officials and the public.
Paralegal/Legal Assistant Openings, one for Family Law and one for Estate Planning:
Family Law Position: Looking for someone who has at least 3 years’ experience, a strong background in drafting legal document, pleadings, motions, subpoenas, settlement agreement and all other related court forms to support an attorney with a very heavy case load so this individual will have to hit the ground running. $17.00 to $21.00/hr depending on experience.
Estate Planning position: 2 to 3 years’ experience as a paralegal/legal assistant and has done work in Estate Planning/Probate/Trusts/Deeds. This person will need to be able to draft, execute & funding of full and complete estate plans and comfortable with accessing the county assessor’s website. The attorney’s client base as grown so fast he’s having a hard time keeping up. This person will need to hit the ground running.
BILINGUAL CUSTOMER SERVICE REPRESENTATIVE (Downtown Municipality)
This position involves a lot of telephone work, dealing with walk-ins, dealing with upset people and some problem-solving. This position is at least 6 months in duration and pays $13.00/hr. This is an ongoing need.